Privacy Policy

Privacy Policy

Privacy Policy

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully.

1. Information About Us
   • These privacy terms govern our site www.emeaconferences.com (our “Site”):
     The Site uses the cybersecurity services of S.C. Euroweb SRL, Str. Gradina Veche, 88, Galati, Galati, 800142, RO22621599, J17/1826/2007 and is operated by S.C. EMEA Consultants External S.R.L., having registered offices in Romania, Otopeni, Ilfov county, 100A Tudor Vladimirescu, 075100, sole fiscal number 34069740, J23/371/2015, social capital RON 500, email address: [email protected], phone no.: 0772 275 009.
2. Information We May Collect From You

2.1 We may collect and process, either directly as data controller or through our data processors, the following data about you:
2.1.1 Information that you provide by filling in forms on our website www.emeaconferences.com (the “”Site). This includes information provided at the time of registering to any of our conferences or other events (collectively the “Event(s)”). If you register for one of our Events, we will collect your name, contact and billing information, which we will store in our database(s) and use to provide you with information and services associated with the Event, and our further Events and to invoice you for the Event you are registering at. The legal ground for processing this way your data will be the agreement concluded between us upon your registration to our Events. In case of invoicing, data will be stored as required by the accountancy regulations.

2.1.2. Information we may ask you when you report a problem with our Site.
2.1.3 Information that is publicly available such as from details at the Registry of Commerce.
2.1.4 If you contact us by email, fax, telephone or post or if you come to see us and leave your details, we may keep a record of that correspondence.
2.1.5 If you make an order to us such as requesting registration for an event we may collect your details.
2.1.6 We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
2.1.7 Photos and/or any recordings of you participating at our Events.

2.1.8 E-mail address, name and other information that you provide when accessing the chat box on our website.

2.1.8 Details of your visits to our Site only for enabling the good functioning of the Site (we use only session cookies).

2.2. We keep a record of your participation in EMEA Consultants events. This information may be used to contact you about EMEA Consultants future Events. It may also be used to help us understand your needs and interests to better tailor our services to meet your needs. Some of our Events are sponsored. EMEA Consultants may provide an attendee list to sponsors, co-sponsors and presenters/moderators at our Events. This information will be stored maximum 10 (ten) years from the last Event you have participated to. You will not be subject to any automated decision, including profiling.

2.3 We use Eventbrite and Eventbook to assist us with the marketing of and registration to our Events, Smart Bill to assist us with billing, RelCris SRL to assist us with accounting, Euroweb SRL to assist us with the web hosting of our Site NETOPIA Payments to assist us with online payment, and any ad-hoc provider of IT, graphic, design, printing, transportation and other services related to our workshops and conferences. By registering, you acknowledge that your information will be processed by us and aforementioned entities and that will be transferred to and from such entities from and to us.

3. Cookies

This website www.emeaconferences.com uses cookies. We use cookies that are strictly necessary for the operation of this site and we use Google Analytics to collect information about the use of our Site (thus, we do use Google Analytics for targeted marketing or ad campaigns).

“Internet Cookies” (known as “browser cookie” or “HTTP cookie” or simply “cookie”) is a small dimension file formed of letters and numbers that will be stored on the computer, mobile or other terminal equipment of a user of the Internet. The cookie is installed through the request of a web server of a browser (ex. Internet Explorer, Chrome) and is completely “passive” (does not contain software, viruses or spyware and cannot access the information stored on the hard disk of the user). A cookie is formed of 2 parts: name and content or value of the cookie. Moreover, the period of existence of a cookie is determined; technically, only the web server that sent the cookie can access it again from the moment in which a user returns on the website associated to that web server.

www.emeaconferences.com website uses the following types of cookies

 JSESSIONID – session cookie

_ga .emeaconferences.com

_gid .emeaconferences.com

_gat .emeaconferences.com

uncodeAI.css emeaconferences.com

uncodeAI.images emeaconferences.com

uncodeAI.screen emeaconferences.com

tawk.to

We also use a tool called “Google Analytics” to collect information about use of our Site (e.g., Google Analytics collects information such as how often you visit the Site, what pages you visit when you do so, and on page do you stay longer). Google Analytics collects only the IP address assigned to you on the date that you visit the Site, rather than your name or other identifying information. The information collected through the use of Google Analytics is not combined with your personal information. Learn more about how Google Analytics collects and processes data and opt-out options at https://policies.google.com/technologies/partner-sites?hl=en-US.

You consent to our cookies if you continue to use our website. Your consent applies to the following domain: www.emeaconferences.com.

How can you stop cookies?

The users can configure their browser to reject all the cookie files. The deactivation or refusal to receive cookies can make certain sections/pages unavailable or difficult to view and used.

Most web browsers allow you to manage your preferences. You can set your browser to refuse cookies or delete certain cookies. Please note that if you block our use of cookies, you may be unable to access certain areas of our website and certain functions and pages will not work in the usual way.

More information about cookies is available on www.allaboutcookies.org, www.aboutcookies.org, http://www.youronlinechoices.com/ro

or click help in your browser menu.

4. Where We Store Your Personal Data

4.1 All information you provide to us is stored on the server that provide hosting to our Site, respectively with RedHost provided by S.C. Euroweb S.R.L., Str. Gradina Veche, 88, Galati, Galati, 800142, RO22621599, J17/1826/2007.
4.2 The data that we collect from you may be transferred to, and stored at, a destination inside or outside the European Economic Area (“EEA”). This may happen if, for instance, we decide to transfer our IT operations in cloud overseas. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
4.3 Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorized access.

5. Uses Made of the Information

5.1 We use information held about you in the following ways:
5.1.1 To update our database(s) so that your personal information and business details can be kept up to date.
5.1.2 To ensure that content from our Site is presented in the most effective manner for you and for your computer.
5.1.3 To provide you with information you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
5.1.4 To carry out our obligations arising from any contracts entered into between you and us.
5.1.5 To allow you to participate in interactive features of our service, when you choose to do so.
5.1.6 To notify you about changes to our Events or Site.

5.1.7 To inform you on the status of your orders, to submit invoices to you, to provide updates on the Events organized in the past or to be organized in the future, to deliver news on the upcoming speakers or conferences, to give special offers, to grant discounts, to submit newsletters.

6. Disclosure of Your Information

6.1 We may disclose your personal information to the following third parties:
6.1.1 In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
6.1.2 If we or substantially all of our assets are acquired by a third party, in which case personal data held by us about you will be one of the transferred assets.
6.1.3 If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Terms and Conditions and other agreements; or to protect the rights, property, or safety of our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction. Further, we may provide your personal data to prosecutors, police, courts of law and other competent authorities according to the law and pursuant to express written requests.

6.2 We may also share personal information (other than payment information) of the Event attendees with the other persons (e.g. attendees, speakers etc) attending the Event. The purpose of this is to enable the Event attendees to contact each other after the Event for networking purposes.

6.3. We share your personal information with RelCris SRL for accounting purposes, with Eventbrite and Eventbook SRL to assist with the marketing of and registration to our Events, to Smart Bill to assist us with billing, Euroweb SRL to assist us with the web hosting of our Site, to Tawk.to to assist us with providing information upon the requests of the persons contacting us on the website, to drivers to pick up speakers from airport, to printing companies to print conferences material, and NETOPIA Payments to assist us with online payment. By registering, you acknowledge that your information will be processed by us and aforementioned entities and that will be transferred to/from such entities from/to us.

7. Your Rights

7.1 You have the right to ask us not to process your personal data. You can exercise your right to prevent such processing at any time by contacting us at [email protected] or by sending us a letter to our offices (see address details).
7.2 Pursuant to this Privacy Policy you acknowledge that your rights are guaranteed, including the right to be informed, the right of access to data, the right to rectify the personal data we process in relation to you, the right to object to the processing of your personal data and, in respect of processing based on your consent, to withdraw your consent at any time, the right to request that we restrict the processing of your personal data, the right not to be subject to an automated decision, the right to go to court, or to submit complaints to the relevant supervisory authority for the breach of the data protection regulations, the right to request the partial or total deletion of personal data, except as otherwise provided by the law, and the the right to receive personal data concerning you that you have provided to us, and to transmit such data to another controller.

8. Security measures

8.1 The storage/processing of personal data shall be made under the following conditions:

(i)           strictly during the term necessary for the fulfillment of scope set forth above;

(ii)          pursuant to the advice of the IT advisors on the electronic storage, processing and transmission of data;

(iii)        strictly observing the applicable legal provisions;

(iv)       by training the persons dealing with the processing of data on the legal provisions regarding data processing, the minimum security requirements and the risks attached to processing activities;

(v)         by taking measures to ensure that access to premises and rooms where personal data are stored is restricted (access to be permitted only to authorized persons, alarm systems to be used, etc.);

(vi)        by taking measures to restrict access to electronic systems (by blocking computers after a certain period of inactivity; maintaining confidentiality of access passwords to data base, etc.);

(vii)     by avoiding leaving documents unattended in printers, scanners, facsimile machines;

(viii)    by verifying all information both with respect to content and addressees prior to sending it.

(ix)     under the hosting services agreement concluded with S.C. Euroweb S.R.L. Str. Gradina Veche, 88, Galati, Galati, 800142, RO22621599, J17/1826/2007.

30.10.2020: If you receive e-mails from unknown addresses which contain in the text e-mail addresses @emeaconferences.com or @emeaconsultants.com, and a password, with an archive attached, please do not open or download, but delete immediately. It seems our e-mail addresses are used illegally in the text of malicious e-mails.
According to Cert-ro, this is a situation concerning several organizations from Romania & Europe.
On our side, we took supplementary IT security measures.

This privacy policy was last updated on the 30 October 2020. We may update the policy from time to time, e.g. by making new versions available on our Site or by providing the update by other appropriate means. You are recommended to visit our Site from time to time to learn of any updates.