Terms and conditions

Terms and conditions


Terms and Conditions for the Use of the Site and Registration to our Events

This page (together with other materials referred to in it) advises you of the terms and conditions under which you may use our website (our Site), whether as a guest or as a registered user, and under which you may register for your conferences or other events (collectively the “Event(s)”). By using our Site and/or registering on our Site, you expressly indicate that you accept these terms of use and that you agree to abide by them. If you do not agree to these terms of use, please refrain from using our Site and/or registering through it.

  1. Information About Us

This site – www.emeaconferences.com – is registered on ROHOST and is operated by S.C. EMEA Consultants External S.R.L. (hereinafter referred to as “we”, “our”, “us”) having registered offices in Romania, Otopeni, Ilfov county, 100A Tudor Vladimirescu, 075100, social capital 500 RON, sole fiscal number 34069740, registered with Trade Registry under no. J23/371/2015, email address: [email protected], phone number: 0772 275 009

  1. Accessing Our Site

2.1 We reserve the right to withdraw or amend the service we provide on our Site without notice. We will not be liable if for any reason our Site is unavailable at any time or for any period.
2.2 From time to time, we may restrict access to some or all parts of our Site, to users who have registered with us.
2.3 When using our Site, you must comply with the provisions of our Acceptable Use Policy set out below.
2.4 You are responsible for making all arrangements necessary for you to have access to our Site. You are also responsible for ensuring that all persons who access our Site through your internet connection are aware of these terms, and that they comply with them.

  1. Accuracy of Information

3.1 We do our best to ensure all information on our Site is accurate. If you discover any inaccurate information on our Site let us know and we will correct it, where we agree, as soon as practicable.
3.2 We provide the information on our Site free of any access charge. Such information is made available based on no liability for the information given. However, our events are not free of charge if a fee is provided in the description of the event on the Site.
3.3 You should ensure information you send to us is accurate and does not breach anyone else’s rights such as copyright or is libelous, obscene, menacing, threatening, offensive, abusive, fraudulent, criminal or infringes the rights of other people or in is in any way illegal.
3.4 You should independently verify any information before relying upon it.
3.5 The search results that appear from the indices of such searches are automatically indexed by our software and we cannot and do not screen the entries before including them in the indices from which such automated search results are gathered. Accordingly, we cannot guarantee that a search carried out on our Site will not locate unintended or objectionable content and as such we assume no responsibility for the content of any entry included in any search results.

  1. Limitation of liability on the accuracy of information

4.1 The information, commentary and other materials posted on our Site are NOT intended to amount to advice on which reliance should be placed by you in making (or refraining from making) any decisions regarding your business or other businesses you decide to contact whose details are accessible from our Site. We therefore disclaim all liability and responsibility arising from any reliance placed on such materials by any visitor to our Site, or by anyone who may be informed of any of its contents.
4.2 Although we hope our Site will be of interest to you, we accept no liability and offer no warranties in relation to it and its content. Accordingly, to the maximum extent permitted by law, we provide our Site on the basis that we exclude all representations, warranties, conditions and other terms (including, without limitation, the conditions implied by law of satisfactory quality, fitness for purpose and the use of reasonable care and skill) in relation to our Site.
4.3 In no event shall we or any other party (whether or not involved in creating, producing, maintaining or delivering our Site), be liable to you for any kind of loss or damage that may result to you or a third party (including without limitation, any direct, indirect, punitive or consequential loss or damages, or any loss of income, profits, goodwill, data, contracts, use of money, or loss or damages arising from or connected in any way to business interruption and whether in tort, negligence, contract or otherwise) in connection with our Site in any way or in connection with the use, inability to use or the results of use of our Site, any sites linked to our Site or the material on such sites, including but not limited to loss or damage due to viruses that may infect your computer equipment, software, data or other property on account of your access to, use of, or browsing our Site or downloading of any material from our Site or websites linked to our Site.
4.4 Any opinions, advice, statements, services, offers, or other information or content expressed or made available by third parties, including information providers, or other users of our Site, are those of the authors, distributors or users and not of us. We do not necessarily endorse nor are we responsible for the accuracy or reliability of any opinion, advice or statement made on our Site.

  1. Links to Other Sites

5.1 You are not permitted to create links to our Site from any other website without first obtaining our written permission.
5.2 We may provide hypertext links to other sites that are operated by other people. These links are provided solely for your convenience. Using such a link means you are leaving our Site and we take no responsibility for and give no warranties, guarantees or representations in respect of other linked sites. This is because we do not control and are not responsible for these sites or their content or availability. If you decide to access any of the third-party websites linked to our Site, you do so entirely at your own risk.
5.3 Complaints relating to information appearing on other websites should be addressed to the operator of that website.

  1. Copyright

6.1 Our Site contains copyright material, trade names and other proprietary information, including, but not limited to, text, software, photos, graphics and may in future include video, graphics, music and sound. The entire content of our Site is protected by copyright law. We, or our licensors, own copyright and/or database right in the selection, co-ordination, arrangement and enhancement of such content, as well as in the content original to it. We ask that you do not modify, publish, transmit, participate in the transfer or sale, create derivative works, or in any way exploit, any of the content, in whole or in part except as provided in these terms.
6.2 Information may only be downloaded from our Site for your own personal use. Except as otherwise expressly permitted under copyright law, no copying, redistribution, retransmission, publication or commercial exploitation of downloaded material or works derived or developed from such material will be permitted without our express permission and that of the copyright owner. In the event of any permitted copying, redistribution or publication of copyright material, no changes in or deletion of author attribution, trademark legend or copyright notice shall be made. You acknowledge you do not acquire any ownership rights by downloading copyright material.
6.3 The logos names and devices used on our site are trademarks and or trade names of ourselves our associates and partners. You may not use these devices, names or logos without the consent of the owner.

  1. Service Access

7.1 Access to our Site may be suspended temporarily and without notice in the case of system failure, maintenance or repair or for reasons beyond our control.

  1. Viruses Hacking and Other Offences

8.1 You must not misuse our Site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorized access to our Site, the server on which our Site is stored, or any server, computer or database connected to our Site. You must not attack our Site via a denial-of-service attack or a distributed denial-of service attack.
8.2 We will report any of the breaches above to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our Site will cease immediately.
8.3 We will not be liable for any loss or damage caused by a distributed denial-of-service attack, viruses or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our Site or to your downloading of any material posted on it, or on any website linked to it.

  1. Acceptable Use Policy. Prohibited Uses

9.1 You may use our Site only for lawful purposes. You may not use our Site:

9.1.1 In any way that breaches any applicable local, national or international law or regulation.
9.1.2 In any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect.
9.1.3 For the purpose of harming or attempting to harm anyone in any way.

9.1.4 To transmit, or procure the sending of, any unsolicited or unauthorized advertising or promotional material or any other form of similar solicitation (spam), either to us or to anyone whose details are posted on our Site.
9.1.5 To knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware.
9.1.6. To use the “Contact Us” facility to send junk email, spam or any message which is in breach of our Acceptable Use Policy set forth herein, either to us or to anyone whose details are posted on our Site. Communications sent via the “Contact Us” service should only relate to legitimate business purposes and also conform to Data Protection regulations.
Suspension and termination
9.2 We will determine, in our discretion, whether there has been a breach of this Acceptable Use Policy through your use of our Site. When a breach of this policy has occurred, we may take such action as we deem appropriate.
9.3 Failure to comply with this Acceptable Use Policy constitutes a material breach of these terms of use upon which you are permitted to use our Site, and may result in our taking all or any of the following actions:
9.3.1 Immediate, temporary or permanent withdrawal of your right to use our Site.
9.3.2 Issue of a warning to you.
9.3.3 Further legal action against you.
9.3.4 Disclosure of such information to law enforcement authorities as we reasonably feel is necessary.
9.4 We exclude liability for actions taken in response to breaches of this Acceptable Use Policy. The responses described in this policy are not limited, and we may take any other action we reasonably deem appropriate.
9.5 We may revise our Acceptable Use Policy at any time by amending these terms. You are expected to check this page from time to time to take notice of any changes we make, as they are legally binding on you. Some of the provisions contained in our Acceptable Use Policy may also be superseded by provisions or notices published elsewhere on our Site.

  1. Data Protection

10.1 We process information about you in accordance with our Privacy Policy set out on the website www.emeaconferences.com. By using our Site, you consent to such processing and you warrant that all data provided by you is accurate.

  1. Transactions Concluded Through our Site

11.1.1 Registering for an Event: By using our Online Registration Services, you agree to all terms and conditions that apply as well as our Privacy Policy. If you are using a registration service other than www.emeaconferences.com that is linked through our Site or if you register by email, FaceBook, LinkedIn, phone or otherwise, then by using that registration service you agree to that sites terms and conditions and privacy policy. If any terms or policies conflict, the www.emeaconferences.com terms and conditions and privacy policy supersede all others. You must be at least 18 years of age to use register for this or any services or have parental consent to do so. When registering for an Event, you agree to provide accurate, current and complete information. If there are any changes to the details supplied to us it is your responsibility to inform us straight away. We reserve the right to refuse to accept any application to register on our Site for any reason. Registrants to our site must keep their passwords (if the case) confidential. Registration includes the following: name tag and program, access to all events, documentation, lunch, coffee breaks and networking opportunities.

11.1.2 Prices and Payments: All prices and rates provided on this Site, as well as content, marketing information, brochures, and associated materials are subject to change at any time without notice. Special conditions may apply to the prices set out in the materials and on this Site. You agree that we are not responsible for any typographical errors, errors or changes made by the Event advertisers, sponsors or other third parties providers. The prices charged by www.emeaconferences.com are in RON or EUR. Payment between Romanian residents shall be made in RON. Currency rates quoted on this website or on a link, if any, are based on various publicly available sources. Rates are not verified as accurate, and actual rates may vary. We bear no responsibility in the accuracy of stated conversion rates of foreign currency, nor its use thereof. Your payment is not deemed made until it is received by us. In the case of billing errors, we reserve the right to re-invoice with the correct pricing. We reserve the right to cancel any transaction or listing. We may provide discounts at our free will. Taxes, government fees of any type, security charges or other miscellaneous charges imposed are not eligible for any discount. Registration fee must be paid within 10 (ten) days as of the date of the relevant invoice, without exceeding the date of the Event. All participants must pay the registration fee prior to arrival at the Event venue. Payment of the registration fee must be made into our bank account mentioned on the invoice issued to you following your registration on our Site. No registration shall be considered effective unless payment of the relevant registration fee is made in full. In case there are discounts applicable, discounts for plurality of participants (from the same entity) apply if the respective participants register for the same event. Discounts for one entity participating to a plurality of events apply if registering and paying at the same time for all the respective events. Payment of the Event registration fees may be made by bank transfer, through Eventbrite or Eventbook, or through Netopia mobile payments. All transfer fees must be covered by the participant and may not be deducted from the amount remitted.

11.1.3. Firm Order. Obligation to pay: By clicking on the „register” button you unequivocally accept to be bound by all the provisions herein and you expressly agree that you have placed a firm order regarding your participation to the relevant event that automatically trigger your obligation to pay the registration fee for the respective Event. Your firm order is subject to all the Terms and Conditions herein (Terms and Conditions of Use of the Site and Registration to our Events, and Privacy Policy are herein referred to collectively as “Terms and Conditions”) representing together the “contract” between you and us. This creates a valid obligation on you to pay the registration fee. Only payment of the registration fee secures your seat at the Event you have registered for, and attest the conclusion of the “contract”. After filling-in the registration form and clicking the “register” button you will receive a confirmation email having attached the invoice containing the registration fee to be paid by you. The registration form and the Terms and Conditions represent our “contract” having as object your participation to the Event for which you have registered. This Contract is valid until the end of the relevant Event except for the applicable Privacy Policy and liability terms contained in the Terms and Conditions that survive the end thereof.

11.1.4. Cancellation and Substitution Policy: Registration cancellations must be notified in writing by email to the email address: [email protected]. Cancellations made within 14 (fourteen) calendar days after payment, without exceeding the Event date and in full observance of art. below will receive a refund of registration. Cancellations made after, as well as ‘no shows’, are liable for the full registration fee. Participants must make sure they receive an acknowledgement of their cancellation from us. Only this will confirm that their request has been received and processed. The registered participants may be substituted by a written notice to [email protected] sent at least 1 (one) working day prior to the date of the Event, and subject to the non-decrease of the initial number of participants registered by the entity requesting the substitution. Failure of the entity to act as aforementioned in this paragraph exonerates us of any obligation to reimburse the participation fee paid for the respective Event, and of any duty to consider the payment in the account of future Events.

  1. At the Event

12.1 Attendance by participants

12.1.1. All participants must attend all scheduled sessions unless otherwise stated.

12.1.2. No participant or sponsor may arrange or host any gathering or function during the Event that we deem to conflict with the integrity of the respective the Event, or which prevents participants from attending official activities scheduled within the Event program. Our decision in this matter is final.

12.2.2. Usage of Photographic and Video Material taken at the Events We take photographic and video material of participants at our Events. In registering for one of our Events you acknowledge that we may include images of yourself intact or in part for material used in various publications, press releases, promotional activities, or other related endeavors. This material may also appear on our Site or related social media pages.

12.2.3. Usage of Social Media to Share Information We welcome and encourage the use of social media by participants. As a courtesy to other members, as well as to presenters at such Events, we ask that you follow accepted social media etiquette.


  • Use the event-specific hashtag as communicated during the Event for any related tweets
  • Remember that unpublished data presented at our Events should be regarded as confidential, and should not be published
  • Tweet/post on Facebook about the Event, and sessions thereof (without sharing unpublished information or data)
  • Gain approval from a speaker or poster presenter prior to quoting or publishing that individual’s scientific results
  • Be respectful in tone and content
  • Mute your cellphone/laptop/tablet volume to avoid disrupting sessions


  • Capture, transmit or redistribute data presented at the meeting – this may preclude subsequent publication of the data in a scholarly journal
  • Use offensive language in your posts
  • Engage in rudeness or personal attacks­­­­­

12.2.4. Service as an Invited Speaker and Moderator If you agree to speak at one of our Events, we collect the information regarding your name, and contact details. Sometimes we may also request a biography and photograph. We collect this information to make it available to the Event applicants and attendees. Accordingly, if you agree to speak at one of our Events, we may post on the respective event website your personal information (other than payment information), including your name, employer, works that you have written, professional and academic experience, awards, prizes or memberships to various professional or academic organizations, and LinkedIn links. This is so that visitors to our Site, including the Event applicants, attendees and other speakers can have an idea on your expertise and eventually contact you with questions and requests for more information, and to provide feedback if needed. If you agree to speak at one of our Events, you undertake to provide professional and pragmatic insights on the topic agreed upon in manner that is easy to follow and relevant for the indicated audience. Presentations must be submitted to us in ppt format at least with at least 4 working days prior to the date of the Event for final polishing and completion. Presentations must be focused exclusively on cases, examples, case studies and insights from practice. If you agree to be a Moderator at one of our Events, you undertake to prepare a proper list of questions to be addressed to the speakers in order to obtain the most appropriate explanations and insights on the topics of the event. You will make the “bridge” between the attendees and the speakers and endeavor to get the speakers the most useful insights on the subject matters of the Event.

  1. Indemnity

13.1 We reserve the right to change the Conference or Event content, timing, or speakers without notice.

13.2 The Conference or Event may be postponed or cancelled by us for any reason. If such a situation occurs, we will endeavor to reschedule the respective Conference or Event. However, we cannot be held responsible for any cost, damage or expenses, which may have been incurred by the delegate because of the Conference or Event being postponed or cancelled.

  1. General

14.1 Users and registered participants may print and keep a copy of these Terms and Conditions for reference. They are a legal contract between us as set forth above and can only be modified with our consent.
14.2 We may revise this legal notice at any time by updating these Terms and Conditions. You should check our Site from time to time to review the then current legal notice, because it is binding on you. Certain provisions of this legal notice may be superseded by expressly designated legal notices or terms located on particular pages on our Site.
14.3 Any formal legal notices should be sent to us at the address above by email or by post.

  1. Legal Jurisdiction and Dispute Resolution

15.1 Romanian law shall apply to these terms, notwithstanding the jurisdiction where you are based unless mandatory. You irrevocably agree that the courts of Romania shall have exclusive jurisdiction to settle any dispute which may arise out of, under, or in connection with these Terms and Conditions, and for those purposes irrevocably submit all disputes to the jurisdiction of the Romanian courts. The place of performance shall be Romania.

15.2. Prior to any disputed being submitted to the court, we will make all best efforts to settle the issue through a gratuitous conciliation procedure. From our side, Daniel Visan, is the designated contact person to run such a gratuitous conciliation procedure, and he can be contacted at: [email protected].

You may also reach National Authority for Consumer Protection (“Autoritatea Națională pentru Protecția Consumatorilor” – “ANPC”-, at http://www.anpc.gov.ro/categorie/1271/sal) to settle the issue through the Department for the Alternative Settlement of Disputes (Direcția de Soluționare Alternativă a Litigiilor).

15.3 We make no warranty or guarantee that our Site or information available over it complies with laws other than those of Romania.

This Terms and Conditions were last updated on 19 September 2019. We may update the Terms and Conditions from time to time, e.g. by making new versions available on our Site or by providing the update by other appropriate means. You are recommended to visit our Site from time to time to learn of any updates.